Challenges and prospects of records maintenance in public departments: The case of the Midlands Province, Zimbabwe
Records maintenance is a critical aspect of records management, which guarantees the availability of records now and into the future. Unfortunately, a plethora of challenges face both creating departments and the secondary depository facility, a situation which threatens the records lifecycle. This...
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| Format: | Article |
| Language: | English |
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SAGE Publications Ltd
2021
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| Online Access: | https://journals.sagepub.com/doi/abs/10.1177/0266666917712336 http://hdl.handle.net/11408/4472 |
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| author | Katekwe, Petronella Mutsagondo, Samson |
| author_facet | Katekwe, Petronella Mutsagondo, Samson |
| author_sort | Katekwe, Petronella |
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| description | Records maintenance is a critical aspect of records management, which guarantees the availability of records now and into the future. Unfortunately, a plethora of challenges face both creating departments and the secondary depository facility, a situation which threatens the records lifecycle. This work looks at records maintenance challenges faced by government ministries and the Gweru Records Centre in the Midlands Province of Zimbabwe. Using questionnaires and document reviews, data were collected from records and information management officers in 25 government ministries in the province as well as from staff of Gweru Records Centre. Due to lack of records management knowledge and financial challenges, many government ministries are not transferring semi-current records when transfer is due. At the same time, Gweru Records Centre is unable to accession large volumes of records from creating departments due to space, logistical and operational challenges. However, a number of activities are being carried out by the Centre to redress the situation. The study recommends provision of financial resources for records management and staff development programmes to inculcate behavioural change among records staff and management in government ministries, as well as the establishment of a large purpose-built records centre in the Midlands Province. |
| format | Article |
| id | ir-11408-4472 |
| institution | My University |
| language | English |
| publishDate | 2021 |
| publisher | SAGE Publications Ltd |
| record_format | dspace |
| spelling | ir-11408-44722022-06-27T13:49:06Z Challenges and prospects of records maintenance in public departments: The case of the Midlands Province, Zimbabwe Katekwe, Petronella Mutsagondo, Samson records centres records maintenance records storage Zimbabwe Records maintenance is a critical aspect of records management, which guarantees the availability of records now and into the future. Unfortunately, a plethora of challenges face both creating departments and the secondary depository facility, a situation which threatens the records lifecycle. This work looks at records maintenance challenges faced by government ministries and the Gweru Records Centre in the Midlands Province of Zimbabwe. Using questionnaires and document reviews, data were collected from records and information management officers in 25 government ministries in the province as well as from staff of Gweru Records Centre. Due to lack of records management knowledge and financial challenges, many government ministries are not transferring semi-current records when transfer is due. At the same time, Gweru Records Centre is unable to accession large volumes of records from creating departments due to space, logistical and operational challenges. However, a number of activities are being carried out by the Centre to redress the situation. The study recommends provision of financial resources for records management and staff development programmes to inculcate behavioural change among records staff and management in government ministries, as well as the establishment of a large purpose-built records centre in the Midlands Province. 2021-06-11T11:57:40Z 2021-06-11T11:57:40Z 2018 Article 266-6669 https://journals.sagepub.com/doi/abs/10.1177/0266666917712336 http://hdl.handle.net/11408/4472 en Information Development;Vol.34 ; Iss.4 open SAGE Publications Ltd |
| spellingShingle | records centres records maintenance records storage Zimbabwe Katekwe, Petronella Mutsagondo, Samson Challenges and prospects of records maintenance in public departments: The case of the Midlands Province, Zimbabwe |
| title | Challenges and prospects of records maintenance in public departments: The case of the Midlands Province, Zimbabwe |
| title_full | Challenges and prospects of records maintenance in public departments: The case of the Midlands Province, Zimbabwe |
| title_fullStr | Challenges and prospects of records maintenance in public departments: The case of the Midlands Province, Zimbabwe |
| title_full_unstemmed | Challenges and prospects of records maintenance in public departments: The case of the Midlands Province, Zimbabwe |
| title_short | Challenges and prospects of records maintenance in public departments: The case of the Midlands Province, Zimbabwe |
| title_sort | challenges and prospects of records maintenance in public departments: the case of the midlands province, zimbabwe |
| topic | records centres records maintenance records storage Zimbabwe |
| url | https://journals.sagepub.com/doi/abs/10.1177/0266666917712336 http://hdl.handle.net/11408/4472 |
| work_keys_str_mv | AT katekwepetronella challengesandprospectsofrecordsmaintenanceinpublicdepartmentsthecaseofthemidlandsprovincezimbabwe AT mutsagondosamson challengesandprospectsofrecordsmaintenanceinpublicdepartmentsthecaseofthemidlandsprovincezimbabwe |